Portland City Auditor
Portland, OR, USA
THE POSITION:
The City Auditor’s Office is seeking a professional that is curious, community-oriented, and knowledgeable about strong democratic policies to assist in Portland’s elections education and administration programs. This position will be critical to engaging and educating Portland voters on local and state law during a continued time of change and growth for Portland’s elections. Building and maintaining strong ties to Portland communities will be a major role for this position, particularly communities that have been historically left out of government decision-making. The following is an example of a typical day during peak election periods for this position (occasional work on evenings and weekends may be necessary during peak periods):
Morning: attend internal team meeting and then follow up with community organizations to review and finalize voter education curriculum that aligns with Portland election law.
Mid-day: respond to a mix of online, phone, and in-person questions from candidates and campaigns about ballot qualifications.
Late afternoon: coordinate culturally relevant materials and logistics for a weekend elections education event; begin a research project comparing local election laws.
As the 14th elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs nearly 52 staff members working in seven divisions.
This position joins four elections staff in the City Elections Division and reports to the Elections Education Supervisor. The Division oversees city elections processes such as required voter education, ballot qualification, petition and measure management, and elections results certification to City Council. The Division also carries out services under the umbrella of Campaign Finance and Lobbying Regulations, including investigations and enforcement procedures. The Division provides information and training to candidates and city officials and partners alongside other elections jurisdictions to carryout open, accountable, and transparent city elections.
In 2022, voters approved city government reforms, including a new system of ranked-choice voting and council election by geographic districts. The Elections Division leads the charter-mandated voter education for the City of Portland. During the 2026 election cycle, the Division will continue to improve upon its voter education approach, including facilitating vital community peer-to-peer education.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Responsibilities of the Elections & Community Education Analyst include but are not limited to:
Assisting with the development and implementation of Portland’s 2026 voter education plan;
Applying a racial equity lens to projects and tasks and centering historically underserved communities in elections work;
Conducting community outreach citywide and to culturally specific groups;
Coordinating the day-to-day tasks required to build and maintain working relationships with community-based organizations;
Supporting election education programs such as the Elections Internship and Community Grant Programs;
Communicating orally and in writing to a wide variety of individuals;
Creating and delivering accessible information such as website content and giving presentations about elections, lobbying, and campaign finance;
Working collaboratively with other City offices, elected officials, legal professionals, and elections jurisdictions;
Independently supporting and providing analysis of programs or projects related to community education;
Assisting with enforcement procedures.
Successful candidates will have:
Ability to create and maintain relationships with community organizations led by and for communities of color and community leaders representing historically disenfranchised communities;
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment;
Experience using critical thought and complex analysis to develop policies that are both equitable and able to serve a wide audience;
Knowledge of local government operations, administrative rules, and relevant local and state election law;
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment;
Expertise in creating clear, concise, and comprehensive material and documents involving complex data and in communicating complex topics to non-technical audiences;
Skills in public service, in particular serving upset or otherwise difficult to serve customers with respect, patience, and empathy;
Proficiency with a variety of communication formats, technology, and platforms, including collaborative and creative tools; and
A commitment to government accountability and transparency.
Full Time
THE POSITION:
The City Auditor’s Office is seeking a professional that is curious, community-oriented, and knowledgeable about strong democratic policies to assist in Portland’s elections education and administration programs. This position will be critical to engaging and educating Portland voters on local and state law during a continued time of change and growth for Portland’s elections. Building and maintaining strong ties to Portland communities will be a major role for this position, particularly communities that have been historically left out of government decision-making. The following is an example of a typical day during peak election periods for this position (occasional work on evenings and weekends may be necessary during peak periods):
Morning: attend internal team meeting and then follow up with community organizations to review and finalize voter education curriculum that aligns with Portland election law.
Mid-day: respond to a mix of online, phone, and in-person questions from candidates and campaigns about ballot qualifications.
Late afternoon: coordinate culturally relevant materials and logistics for a weekend elections education event; begin a research project comparing local election laws.
As the 14th elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs nearly 52 staff members working in seven divisions.
This position joins four elections staff in the City Elections Division and reports to the Elections Education Supervisor. The Division oversees city elections processes such as required voter education, ballot qualification, petition and measure management, and elections results certification to City Council. The Division also carries out services under the umbrella of Campaign Finance and Lobbying Regulations, including investigations and enforcement procedures. The Division provides information and training to candidates and city officials and partners alongside other elections jurisdictions to carryout open, accountable, and transparent city elections.
In 2022, voters approved city government reforms, including a new system of ranked-choice voting and council election by geographic districts. The Elections Division leads the charter-mandated voter education for the City of Portland. During the 2026 election cycle, the Division will continue to improve upon its voter education approach, including facilitating vital community peer-to-peer education.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Responsibilities of the Elections & Community Education Analyst include but are not limited to:
Assisting with the development and implementation of Portland’s 2026 voter education plan;
Applying a racial equity lens to projects and tasks and centering historically underserved communities in elections work;
Conducting community outreach citywide and to culturally specific groups;
Coordinating the day-to-day tasks required to build and maintain working relationships with community-based organizations;
Supporting election education programs such as the Elections Internship and Community Grant Programs;
Communicating orally and in writing to a wide variety of individuals;
Creating and delivering accessible information such as website content and giving presentations about elections, lobbying, and campaign finance;
Working collaboratively with other City offices, elected officials, legal professionals, and elections jurisdictions;
Independently supporting and providing analysis of programs or projects related to community education;
Assisting with enforcement procedures.
Successful candidates will have:
Ability to create and maintain relationships with community organizations led by and for communities of color and community leaders representing historically disenfranchised communities;
Ability to communicate clearly, logically, and persuasively, both orally and in writing to a wide variety of audiences in a political environment;
Experience using critical thought and complex analysis to develop policies that are both equitable and able to serve a wide audience;
Knowledge of local government operations, administrative rules, and relevant local and state election law;
Demonstrated ability to work alongside staff in a positive, supportive, and reflective team environment;
Expertise in creating clear, concise, and comprehensive material and documents involving complex data and in communicating complex topics to non-technical audiences;
Skills in public service, in particular serving upset or otherwise difficult to serve customers with respect, patience, and empathy;
Proficiency with a variety of communication formats, technology, and platforms, including collaborative and creative tools; and
A commitment to government accountability and transparency.
Portland City Auditor
Portland, OR, USA
City of Portland Office of the Auditor is seeking applicants for a Hearings Office Clerk
Salary: $87,535.59/year - $107,646.90/year (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 6, 2024
THE POSITION:
The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions.
The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision.
The Hearings Office Clerk:
Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes.
Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations.
Maintains familiarity with the current status of business coming before the agency.
Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process.
Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents.
Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations.
Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation.
Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities.
Successful candidates will have:
Ability or experience to maintain the confidential integrity of restricted material and information.
Experience making independent judgments and decisions while working with minimal supervision.
Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations.
Experience managing time and work under pressure to meet deadlines.
Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact.
Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations.
Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software.
Knowledge of or general familiarity with the hearings process and legal processes associated with them
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Full Time
City of Portland Office of the Auditor is seeking applicants for a Hearings Office Clerk
Salary: $87,535.59/year - $107,646.90/year (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 6, 2024
THE POSITION:
The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills.
As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions.
The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision.
The Hearings Office Clerk:
Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes.
Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations.
Maintains familiarity with the current status of business coming before the agency.
Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process.
Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents.
Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations.
Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation.
Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities.
Successful candidates will have:
Ability or experience to maintain the confidential integrity of restricted material and information.
Experience making independent judgments and decisions while working with minimal supervision.
Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations.
Experience managing time and work under pressure to meet deadlines.
Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact.
Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations.
Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software.
Knowledge of or general familiarity with the hearings process and legal processes associated with them
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Portland City Auditor
Portland, OR, USA
City of Portland Office of the Auditor is seeking applicants for a Deputy General Counsel – Limited Duration
Salary: $62.39 - $88.02/ hour (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 19, 2024
THE POSITION:
The City Auditor’s Office is seeking a Deputy General Counsel to provide legal services to the Auditor’s Office. The Deputy General Counsel should be a well-rounded generalist or have significant experience in one or more subject matter areas on which the Auditor’s Office regularly requires legal advice. It is not necessary for candidates to have expertise in all areas where the Deputy General Counsel may be asked to provide legal advice; instead, a successful candidate will have a demonstrated ability to effectively research and quickly learn new areas of the law.
This is a part-time limited duration position for the primary purpose of assisting the Auditor’s Office’s General Counsel as the City prepares for the transition to a new form of government and an historic 2024 election cycle . The duration will be at least one year, with possibility for extending the term to two years; the hours will be 20-26 hours per week.
As the sixth elected official in the City of Portland, the City Auditor is independent of the Mayor, City Council, and City offices and is accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Auditor’s Office does this primarily through the following functions:
Audit Services: conducts performance audits of City bureaus, agencies, and programs, and oversees the financial audit of the City. This division also houses the City’s fraud hotline.
Ombudsman: responds to members of the public to resolve complaints about City services and practices and initiates investigations into systemic problems in the City government.
Elections: implements the Auditor’s Charter responsibility to supervise City elections, and oversees enforcement of the City’s campaign finance and lobbying regulations.
Council Clerk: administers City Council business, serves as the central repository for City contracts and Portland Policy Documents, and maintains City Charter and Code.
Archives & Records Management: operates the City of Portland Archives and Records Center, making City administrative and historical records accessible for research and inspection in accordance with public records laws.
Operations Management: serves as the City Auditor’s executive office, providing leadership, accountability, and support for all activities of the City Auditor’s Office, including human resources, contracts, and procurements.
Hearings: conducts impartial administrative hearings and renders decisions in Land Use Hearings, Code Hearings, Appeals of City Decisions, Towing Hearings, and other administrative matters.
The Deputy General Counsel reports directly to the Auditor’s Office’s General Counsel. The Deputy General Counsel will conduct legal and policy research; prepare a broad array of written documents; and advise on policy development and compliance.
Responsibilities of the Deputy General Counsel include:
Advising on subject matters such as: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records laws, contracts and procurement, litigation, constitutional law issues, and general municipal law.
Assisting the General Counsel with projects related to the transition to a new form of government.
Assisting in developing legislative concepts and draft language.
Drafting code and administrative rules.
Advising on responses to public records.
Reviewing contracts and preparing contract templates.
Assisting in policy development.
Successful candidates will have:
A demonstrated ability to quickly learn new areas of the law and an intellectual curiosity to develop subject matter expertise in new areas.
An interest in holding government accountable to the public.
Knowledge of relevant federal, state, and municipal statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them.
Knowledge of contracts, torts, constitutional law, civil rights, litigation, employment law, civil procedure, elections law, ethics law, campaign finance law, and/or statutes relating to municipalities.
Ability to draft statutes, City Code, administrative regulations, contracts, and other legal documents.
Ability to research complex legal questions using digital tools, libraries, professional resources, Oregon Revised Statutes, City Code and Charter, and other legal publications.
Ability to communicate effectively, both orally and in writing, and the ability to present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
Part-Time
City of Portland Office of the Auditor is seeking applicants for a Deputy General Counsel – Limited Duration
Salary: $62.39 - $88.02/ hour (Adjusted for estimated COLA, effective July 1)
Opening Date: April 22, 2024
Closing Date: May 19, 2024
THE POSITION:
The City Auditor’s Office is seeking a Deputy General Counsel to provide legal services to the Auditor’s Office. The Deputy General Counsel should be a well-rounded generalist or have significant experience in one or more subject matter areas on which the Auditor’s Office regularly requires legal advice. It is not necessary for candidates to have expertise in all areas where the Deputy General Counsel may be asked to provide legal advice; instead, a successful candidate will have a demonstrated ability to effectively research and quickly learn new areas of the law.
This is a part-time limited duration position for the primary purpose of assisting the Auditor’s Office’s General Counsel as the City prepares for the transition to a new form of government and an historic 2024 election cycle . The duration will be at least one year, with possibility for extending the term to two years; the hours will be 20-26 hours per week.
As the sixth elected official in the City of Portland, the City Auditor is independent of the Mayor, City Council, and City offices and is accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Auditor’s Office does this primarily through the following functions:
Audit Services: conducts performance audits of City bureaus, agencies, and programs, and oversees the financial audit of the City. This division also houses the City’s fraud hotline.
Ombudsman: responds to members of the public to resolve complaints about City services and practices and initiates investigations into systemic problems in the City government.
Elections: implements the Auditor’s Charter responsibility to supervise City elections, and oversees enforcement of the City’s campaign finance and lobbying regulations.
Council Clerk: administers City Council business, serves as the central repository for City contracts and Portland Policy Documents, and maintains City Charter and Code.
Archives & Records Management: operates the City of Portland Archives and Records Center, making City administrative and historical records accessible for research and inspection in accordance with public records laws.
Operations Management: serves as the City Auditor’s executive office, providing leadership, accountability, and support for all activities of the City Auditor’s Office, including human resources, contracts, and procurements.
Hearings: conducts impartial administrative hearings and renders decisions in Land Use Hearings, Code Hearings, Appeals of City Decisions, Towing Hearings, and other administrative matters.
The Deputy General Counsel reports directly to the Auditor’s Office’s General Counsel. The Deputy General Counsel will conduct legal and policy research; prepare a broad array of written documents; and advise on policy development and compliance.
Responsibilities of the Deputy General Counsel include:
Advising on subject matters such as: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records laws, contracts and procurement, litigation, constitutional law issues, and general municipal law.
Assisting the General Counsel with projects related to the transition to a new form of government.
Assisting in developing legislative concepts and draft language.
Drafting code and administrative rules.
Advising on responses to public records.
Reviewing contracts and preparing contract templates.
Assisting in policy development.
Successful candidates will have:
A demonstrated ability to quickly learn new areas of the law and an intellectual curiosity to develop subject matter expertise in new areas.
An interest in holding government accountable to the public.
Knowledge of relevant federal, state, and municipal statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them.
Knowledge of contracts, torts, constitutional law, civil rights, litigation, employment law, civil procedure, elections law, ethics law, campaign finance law, and/or statutes relating to municipalities.
Ability to draft statutes, City Code, administrative regulations, contracts, and other legal documents.
Ability to research complex legal questions using digital tools, libraries, professional resources, Oregon Revised Statutes, City Code and Charter, and other legal publications.
Ability to communicate effectively, both orally and in writing, and the ability to present information, proposals, and recommendations clearly and persuasively in public settings.
The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.
