Assistant Superintendent/Vice President, Administrative Services

Assistant Superintendent/Vice President, Administrative Services

Cuesta College

Salary: $198,164.00 - $240,870.00 Annually

Job Type: Full Time

Job Number: FY2425-00043

Location: All Campuses or other sites, CA

Department: Administrative Services

Closing: 9/22/2024 11:59 PM Pacific

Job Description Summary

DEFINITION

Under the general direction of the Superintendent/President the Assistant Superintendent/Vice President, Administrative Services (AS/VPAS) is the Chief Business Officer of the District who provides direction and leadership for a wide range of administrative and business services in support of the vision, mission and values of Cuesta College. The AS/VPAS works with the Board of Trustees, the Superintendent/President, managers, faculty, classified professionals, and students to build effective ways to support student success. The AS/VPAS is responsible for development and administration of the District's budget, facilities planning and management, fiscal services, public safety, risk management, information systems and technology, maintenance and operations, food services, bookstore, and auxiliary services.

DISTINGUISHING CHARACTERISTICS

The Assistant Superintendent/Vice President, Administrative Services is distinguished by working directly with the Superintendent/President, Assistant Superintendent/Vice Presidents of Instruction, Student Success and Support Programs, and Human Resources to lead the District in achieving its vision, mission, values, goals, plans, and student learning and institutional effectiveness outcomes. The incumbent supports Student Learning Outcomes, Administrative Services Outcomes, and Institutional Effectiveness by providing leadership and coordination of all the District programs and services by utilizing the District's resources to support successful student learning.

ABOUT THE COLLEGE

Where You Will Work
Serving all of San Luis Obispo County, California, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. The main campus is located along scenic Highway 1, west of San Luis Obispo and east of the beaches of the Pacific Ocean. Cuesta College has a North County Campus in Paso Robles, and South County Center, in Arroyo Grande. San Luis Obispo's temperate climate and beautiful geography enhance an outdoor lifestyle.

Who We Are
Equity, diversity, and inclusion are essential to our culture and the work we do. Cuesta College is proud to be a designated Hispanic-Serving Institution (HSI) committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified professionals, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.

Additional information about the college can be found at
https://www.cuesta.edu/about/index.html
The college planning documents can be found at
https://www.cuesta.edu/about/collegeplans/index.html
Our Student Equity Action Plan can be found at
https://www.cuesta.edu/about/info/student-equity-initiatives/equity/index.html
We offer comprehensive benefit options. Information about benefits can be found at
https://www.cuesta.edu/about/depts/benefits-insurance/index.html

Essential Functions & Qualifications

ESSENTIAL FUNCTIONS

• Assist the Superintendent/President as needed in the administration of the District;
• Assist the Superintendent/President in developing and maintaining all administrative services of the District;
• Administer the business functions of the District in the areas of:

• General accounting: accounts and auditing;
• Budget development, projections, and planning;
• Budget accounting: compilation, evaluation, control;
• Income, regular and special: application, reporting, estimating state apportionment, local tax levy, federal public laws;
• Insurance: oversee insurance programs for the District which includes employee safety, District liabilities and personal property;
• Risk management;
• Serving on the Joint Powers Agency Board of Directors relating to the District's insurance and liability coverage;
• Bookstore and Auxiliary Services; purchasing, mail and telephone, reprographics, receiving and disbursement;

• Oversee aspects of Maintenance, Operations and Grounds:

• Physical Properties: inventory and control of equipment and physical properties;
• Real Property: management, purchase, sale, and leasing of property for District use;
• Maintenance: repair and maintenance of District buildings, equipment, and grounds, cleaning, heating, lighting of District facilities, and provision of utilities, energy management, and services;
• Transportation: management of campus fleet;

• Facility Planning: District facility master planning, annual planning, development of Five-Year Capital Outlay Plans as requested by the Chancellor's Office;

• Planning for District space needs and facilities renovation and construction;
• New Construction: communications between architects, contractors, and college administration;
• Bond planning and implementation: financial analysis of expenditure plans; ability to work with underwriters to implement bond market issuance; project design and construction; evaluation of bids; oversight of contracts;

• Oversee the operation of assigned District-wide programs;
• Develop and present reports and recommendations for Board of Trustees, President's Cabinet, Planning and Budget Committee, and others as needed;
• Complete and submit required reports to local, state, and federal agencies;
• Select and evaluate personnel in the Administrative Services cluster;
• Support grant development with the appropriate district department(s);
• Lead and participate in participatory governance committees, processes and initiatives;
• Recommend institutional policy and supervise development of revisions to existing or new policies and procedures related to Administrative Services;
• Assist in the review and implementation of college planning and governance processes;
• Develop and present to the Board of Trustees, policy revisions and additions, reports, and action items related to areas of responsibility;
• Assist in the development of proposals for negotiations with the classified and faculty bargaining units and ensure that the collective bargaining agreements, as they apply to faculty and staff are implemented correctly;
• Assist in the development of proposals for compensation and other adjustments for Meet and Confer employees;
• Recommend staff for employment, retention, promotion, dismissal, disciplinary action, and/or leave for staff within Administrative Services department;
• Serve on the Superintendent/President's Cabinet, College governance committees, and/or District negotiating teams, as requested by the Superintendent/President;
• Represent the District in the community and serve on advisory boards as requested by the Superintendent/President;
• Serve as Acting Superintendent/President in the absence of the Superintendent/President; and
• Perform other job-related duties as assigned by the Superintendent/President.

Knowledge of:

• Generally Accepted Accounting Principles (GAAP);
• Principles and procedures of Governmental and Fund Accounting;
• Pertinent federal, state and local laws, codes and regulations;
• Applicable provisions of the California Education Code;
• State Budget and Accounting Manual;
• Understanding of accounting and budgeting principles as related to fund accounting;
• California Education Code and Title 5 Code of Regulations;
• Facilities planning;
• Risk management;
• Collective bargaining and labor contract issues;
• California Community College funding formulas and resources;
• Administrative computing services;
• Principles and practices of administration;
• State and Federal regulations and statutes related to area of responsibility including: development and administration of the District's budget, facilities planning and management, information technology, general services, public safety, and maintenance and operations;
• Communication techniques;
• Current technologies, personal computer, and associated office software such as word processing, spreadsheet, electronic communication, presentation, and/or database software;
• Correct usage of English, grammar, spelling, punctuation, and vocabulary; and
• District policies and procedures and board practices.

Ability to:

• Establish and maintain cooperative working relationships with those contacted in the performance of duties; and
• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students. "Meaningful consideration" means that candidates shall be required to demonstrate sensitivity to diversity in ways relevant to the specific position.

Physical ability to:

• Read and comprehend printed matter and text and data on computer monitors;
• Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;
• Sit or stand for extended periods of time;
• Lift and/or carry 25 pounds; and
• Exhibit manual dexterity sufficient for keyboard and other office equipment operation.

Education:

Required

Master's degree in business, accounting, public administration, finance, or a related area from an accredited college or university;

OR

Bachelor's degree in business, accounting, public administration, finance, or a related area and a Master's degree.

Experience:

Required

Five (5) years' of increasingly responsible management experience in high-level administrative positions in business administration or finance.
Preferred
• Community college management experience.

License and Certificates (current within the last year):

Required

• Valid driver's license and eligible to obtain California driver's license upon hire.

Additional Information

REQUIRED DOCUMENTS TO APPLY
Candidates will be required to submit ALL of the required documents below when applying for this position. When uploading documents, PDF uploads are preferred.

• Cover letter;
• Resume;
• Reference List (see further instructions below);
• Unofficial transcripts;
• Diversity statement (see further instructions below).

Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community.

In 500 words or less, with consideration to our Mission Statement and our values expressed above, please explain how you will demonstrate your commitment to diversity, equity, and inclusion in this position.

Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you.

Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.

SALARY SCHEDULE
Below is the full salary schedule range for this position, steps A through E.
https://www.cuesta.edu/about/documents/hr_docs/salary-schedules/VP_Schedule_07-01-2024.pdf https://get.adobe.com/reader/

ADDITIONAL INFORMATION
Cuesta College will not sponsor any visa applications.

San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act

Cuesta College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires. E-Verify is an Internet-based system that compares information from an employee's Form I-9 to data from U.S Department of Homeland Security and Social Security Administration records. For further information, visit: https://www.cuesta.edu/about/depts/humanresources/Job_Opportunities.html

Interview Process Information

Selected applicants will be invited to attend a first interview via Zoom on either Monday, October 14th or Tuesday, October 15th.

Second interviews will be held at the San Luis Obispo campus on Wednesday, October 30, 2024. The interviews will consist of a forum open to the campus community, campus tour, and a final oral interview. Candidates invited to the 2nd round interviews who are traveling from outside of the area will be reimbursed up to $500 in travel expenses.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/5527586

The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129.