Fiscal Supervisor

Minimum Qualifications

Bachelor's degree in accounting, finance, public administration, business administration, or a related field and four years progressively responsible professional and/or managerial experience or any equivalent combination of related training and experience. Experience must include two years supervision.  Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Successful completion of all applicable background checks pre-hire and ongoing are required.

Position Summary

This is highly responsible administrative work developing and implementing financial and operational strategies, policies, and procedures. Work involves responsibility for a variety of assigned projects and functional areas related to fiscal services within a County Department.

An employee assigned to this classification plans, organizes, manages, and directs the functions performed by the administrative support services staff.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observations of results obtained. 

Examples of Duties

ESSENTIAL JOB FUNCTIONS

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.  

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Develops, implements, and manages the daily and long-term operations of fiscal services pertaining to the budgeting, finance, procurement, communications, personnel and payroll functions for the assigned offices and/or departments.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules, issuing instructions and assigning duties, reviewing work, recommending personnel actions, conducting performance reviews, and conducting departmental training and orientation.

Develops, implements and administers financial and operational policies and procedures.
Serves as primary liaison to the Department of Finance and Accounting, Office of Management and Budget, Procurement Office, and Human Resources Department and ensures that issues are coordinated on a timely basis with staff on all finance, budget, procurement, and personnel related matters.
 Serves as the financial liaison for the department during officially declared County emergencies; establishes a system for accurately tracking expenditures for declared emergencies, including assuring completion of required paperwork.
Develops and formulates planning strategies to efficiently and effectively provide for fiscal services to all departmental operations.
 Develops, coordinates, and administers all activities related to budget preparation to include budget presentations.
Monitors expenditure/procurement activities for adherence to applicable policy/procedure.
Develops, implements, and manages the automated accounting system, including providing for the appropriate internal controls.

Reviews all federal, state, and local laws, contracts, agreements and regulations governing local government budgets to ensure compliance.
Coordinates projects and activities with various city, state, and federal agencies.

Develops, implements, and administers the fee structures adopted for the department by the Board of County Commissioners.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge and understanding of standard operating procedures, financial requirements for all types of governmental funds, personnel regulations and procurement policies applicable to local governments.

Thorough knowledge of principles and practices of organizational administration and management, budgeting, accounting, and human resource management.

Ability to understand and ensure compliance with County Personnel Regulations, County Procurement Policy and County Standard Operating Procedures.

Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action.

Ability to develop, supervise, organize and counsel staff, including the ability to effectively appraise employees' performance and propose any necessary disciplinary actions.

Ability to understand and ensure compliance with laws, rules and regulations governing all types of governmental funds.

Ability to effectively communicate, both orally and in writing; including public speaking and presentations and the preparation of written reports and memoranda.

Ability to establish and maintain effective working relationships with employees, supervisors, government agencies and the general public.

Ability to analyze and evaluate departmental programs, procedures and policies to ensure services are delivered efficiently and effectively.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to reach and be mobile.

Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of computer monitors.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

An organization is only as good as the people it employs. To attract and retain the best team possible, the Alachua County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.BoCC-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance
• Supplemental & Dependent Life Insurance
• Deferred Retirement Program
• Flexible Spending Accounts
• Roth IRA
• Tuition Assistance Program
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits. 

• FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.
• TUITION ASSISTANCE PROGRAM Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
• HOLIDAYS Holidays are as follows: 

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Juneteenth
5. Independence Day  
6. Labor Day  
7. Veterans' Day  
8. Thanksgiving Day  
9. Friday following Thanksgiving  
10. Christmas Eve (IAFF*)  
11. Christmas Day  
12. Additional Christmas Holiday (All non-IAFF employees)  
13. 2 Floating Holidays  (All non- IAFF employees)

*IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday. International Association of Firefighters follow the General Contract 7k regarding holidays.

Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2.

Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3 *Accruals slightly different for IAFF employee.

$73,632.00 Annually