Executive Assistant to Assistant Head of School

Brentwood School inspires every student to:

Think critically and creatively.

Act ethically.

Shape a future with meaning.

BRENTWOOD SCHOOL

Executive Assistant to Assistant Head of School 

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an Executive Assistant to the Assistant Head of School (AHS), who serves as the chief advancement officer and liaison to the school’s robust Veteran partnership. The Executive Assistant’s professional expertise supports these areas of responsibility: Fundraising, VA Community Partnership (VCRE), Constituent Relations, Conditional Use Permit (CUP) and Neighbor Relations, Board of Trustees Governance Committee, and Events. The position handles sensitive and confidential information regularly; therefore diplomacy, tact, and discretion are essential skills.

Under the general direction of the AHS, the Executive Assistant also supports the Director of Giving and the Assistant Director for Annual Fund in their fund development roles, so the ability to anticipate needs while working in a fast-paced environment with multiple, and sometimes, competing priorities, is a must. A strategic problem-solver with sound judgment and a collaborative style will thrive in our close knit, professional, and productive team.

Duties and responsibilities include, but are not limited to:

Fundraising Operations

• Collaborates with Constituent Database Manager to organize and oversee all prospect research
• Assists with donor and prospect management database and related systems
• Identifies opportunities to streamline operations, including donor acknowledgement and engagement
• Supports the Director of Giving and Assistant Director for Annual Fund in tracking and reporting on status of fundraising goals
• Creates invitations and forms to manage RSVPs, and prepares supporting materials as needed
• Handles routine customer service requests on behalf of Director of Giving and Assistant Director for Annual Fund staff working on major gifts and Brentwood Annual Fund
• Drafts Brentwood Annual Fund communications for publications, website and annual Report on Philanthropy
• During an active campaign, drafts letters, produces proposals, and prepares briefing packets as requested
• Post-campaign, drafts and manages pledge reminders and acknowledgements

Veteran Partnership and VCRE (Veterans Center for Recreation and Education)

• Facilitates process for annual launch of VA Scholarships to Summer at Brentwood application and supports application process as requested
• Assists with special events for Veterans and their Families, including staffing VCRE booths, helping with meals and distributing other products
• Serves as relief VCRE tour guide
• Attends VCRE department meetings
• May assist with and/or teach classes or seminars for Veterans
• As needed, offers the Director of Veteran Education support in the areas of coordination and logistics of educational programming for Veterans

Administrative Support

• Brings joy and a good sense of humor to the workplace
• Partners with Advancement and Communications Coordinator and Alumni Engagement Associate on varied tasks for the Advancement Office, including inventory management and ordering of supplies, occasional mailings, work order submissions, ensuring tidiness of common area and storage spaces, and birthday celebrations.
• Processes correspondence, donation documentation, invoices, and check requests
• Creates an annual process to archive Advancement Office work product
• Supports planning, tracking and logistics for major events (i.e., Hutson Lecture, Stand Down, Adaptive Sports Day, Commencement, Emeritus, Anniversaries, etc.)
• Takes, prepares, and shares notes from staff meetings
• Assists with additional Advancement functions as requested by AHS, including occasional evening and weekend events.
• Other duties as assigned by AHS or Senior Administrative Team

Skills and Qualifications:

• Bachelor's Degree or at least 5 years work experience in an administrative support role, preferably at the executive level
• Well-developed interpersonal skills to establish and maintain effective working relationships and interact with individuals from a range of backgrounds
• Data-driven and digital first mentality
• Fluent in Google Suite, MS Word, Excel, PowerPoint. Adobe Creative Cloud is a plus
• CRM experience required (Raiser’s Edge NXT and Research Point preferred)
• Talent managing simultaneous projects and deadlines with flexibility and adaptability, while maintaining calm under pressure
• Ability to maintain complete confidentiality
• Articulate in oral and written communication with excellent proofreading and organizational skills
• Ability to work independently and follow through on assignments with minimal direction
• Skill in managing a complex calendar, prioritizing well, and resolving conflicts       

Other Expectations

• Engage in professional and personal development and commit to growth in the areas of diversity, equity and inclusion
• Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills

While being vaccinated for COVID-19 is not required, it is strongly recommended

COMPENSATION: Brentwood School's employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $69,000 - $75,000. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months worked per school year. Salary ranges do not include benefits, i.e. 403(b) retirement matching, paid lunch time, free breakfast and lunch, free parking, subsidy toward medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.

Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at www.bwscampus.com. Please mail or email a letter of interest and a resume directly to the Chief Financial Officer at the address below. In your letter, please highlight your education, experience and any other specific qualifications. 

Click on the "Apply Now" button to Apply online. In your application, highlight your education and experience specifically related to diversity, equity, and inclusion.