Assistant Supervisor of Elections

Minimum Qualifications

Bachelor's degree with major course work in public administration, business administration, public relations, management, political science, or a related field and three years' progressively responsible experience, including three years of supervisory/management experience; or any equivalent combination of related training and experience.  

Successful completion of a criminal history background investigation is required prior to employment.  

Position Summary

This is responsible supervisory and administrative work assisting the Supervisor of Elections in fulfilling the responsibilities and requirements found in the Florida Elections Code.

An employee assigned to this classification is responsible for recruiting, hiring, and training poll workers; managing all personnel records and payroll for poll workers; selecting polling site locations; qualifying candidates; administering the public records retention process as required by Florida Statutes and the Department of State.

Work is performed under the general direction of the Supervisor of Elections and is reviewed through conferences, reports and observation of results obtained.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting office training and orientation.

Oversees the Elections Operations Center and directly supervises the Director of Operations. 

Manages Candidate and Election Worker Services and directly supervises employees. 

Responsible for personnel actions over personnel supervised (i.e., interviewing, hiring, discipline, and training). 

Leads and directs the work of managers and is responsible for the supervision of exempt, non-exempt, and on-call service personnel. 

Oversees recruitment, training, assignment and retention of Election Workers. 

Develops solutions resulting in improved productivity, efficiency, and effectiveness for the Election Worker programs. 

Assists the Supervisor of Elections in the establishment of policies and directives for operational strategic planning in accordance with applicable established laws, rules, and regulations governing the Supervisor of Elections Office.

Collaborates with Supervisor of Elections and Deputy Supervisor of Elections to create strategic plans, develop and manage budget, solve problems, and achieve established goals of the Supervisor of Elections Office.

Develops, recommends and implements improved operating procedures, forms and work processes; assists with the development and administration of the election budget.

Works as office liaison with municipalities providing assistance and support to city clerks in conducting municipal elections.

Develops, maintains, and updates the offices’ Continuity of Operations Plan (COOP) in collaboration with office staff.

Assists Supervisor of Elections in interpreting and implementing changes made by local, state, and federal legislative action concerning the election process; Research and studies all current election and voter registration laws and ensures compliance.

Manages the candidate qualifying process, including reviewing required forms, verifying eligibility, and ensuring compliance with legal requirements.

Serves as the primary point of contact for candidates, providing guidance on filing deadlines, campaign finance reporting, and election requirements; audits campaign finance reports.

Manages the candidate’s petition process for candidates.

Oversees the campaign and financial disclosure required by law.

Maintains accurate records related to candidate filings, financial disclosures, and other required documentation.

Coordinates Candidate Workshops and provides training on election procedures and campaign finance rules.

Serves as the primary point of contact for local executive political party committees, political committees and electioneering communications organizations; maintains campaign finance reporting.

Serves as the Records Management Liaison Officer, ensuring office compliance with records disposal regulations per Florida Statute and the Florida Records Management Program. Ensures compliance with Florida records retention law.

Manages personnel records and payroll for poll workers and election day staff.

Evaluates operational and statistical data and information; and recommends operational decisions based upon the information; maintains various records and prepares special and periodic reports.

Ensures County-wide precincts have adequate Americans with Disabilities Act (ADA)-compliant facilities and the necessary equipment to meet their needs.

Ensures all needed election supplies, booths, and ballots are available and delivered to polling sites.

Ensures all voted ballots, official papers, and supplies follow the chain of custody on election night pursuant to security procedures.

Serves as office liaison with civic groups and organizations to recruit poll workers, coordinate planned activities and to provide them with information and support as required.

Works as liaison with other County departments to coordinate programs and activities as needed.

Assists the Supervisor of Elections as needed in preparing reports, budgets, and attending meetings. Required to attend meetings or professional conferences on behalf of the Supervisor of Elections.

Assists the public on the phone and in person; provides information about elections, voter registration, candidates and poll worker information.

Performs related duties as required.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of federal, state and county legislation, directives, guidelines and applicable laws as they pertain to the elections process, personnel records, and public records retention.

Knowledge of the principles and practices of public and business administration.

Knowledge of modern office methods, procedures and current administration practices.

Ability to effectively supervise and coordinate the activities of subordinate employees.

Ability to collect data and analyze facts and statistical information.

Ability to coordinate various ongoing projects simultaneously.

Ability to work within strict time frames and deadlines.

Ability to plan, schedule and conduct various training schools and programs.

Ability to develop and implement procedural and operational changes.

Ability to program, maintain and repair various ballot counting and voting systems.

Ability to formulate and execute supply delivery and pickup schedules and coordinate warehouse operations.

Ability to communicate effectively, both orally and in writing.

Ability to establish and maintain effective working relationships with other county departments, outside agencies, the general public and co-workers.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; talk or hear; reach with hands and arms; and use hands to finger, handle or feel objects, tools, or controls.

The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Supplemental Information

Alachua County Supervisor of Electionsoffers a competitive benefit program. We believe that if we expect our employees to support us, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.Employer-Contributed Benefits

• Medical/Health Insurance  
• Employee Life Insurance  
• Florida Retirement System  
• Employee Assistance Program

Optional Benefits

• Dental Insurance  
• Vision Insurance  
• Supplemental & Dependent Life Insurance  
• Deferred Retirement Program  
• Flexible Spending Accounts  
• Roth IRA  
• Tuition Assistance Program  
• Computer Purchase Program

NOTE: For detailed information regarding available benefits click here.

You may also view Frequently Asked Questions (FAQs) regarding benefits.

•FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement.  A defined benefit or defined contribution option may be chosen by the employee.

•HOLIDAYS Holidays are as follows:

1. New Years Day  
2. Martin Luther King Day  
3. Memorial Day  
4. Independence Day  
5. Labor Day  
6. Veterans’ Day  
7. Thanksgiving Day  
8. Friday following Thanksgiving  
9. Christmas Day    

Pay periods are every two weeks, Monday through Sunday. Payday is Friday.  Contact Human Resources for more information.  

$72,822.88 - $124,672.50 Annually